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How To Hire Best Freelance Developers For Your Project in 2023 – Ultimate Guide

Zobaria Asma

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About 47% of workers worldwide are freelancers.

The post-pandemic era has facilitated the incorporation of freelance developers into remote work policies. This shift makes it more convenient for businesses to leverage their skills and expertise.

While Q3 2022 presented challenges for marketplaces due to uncertainties in financial markets, a strong rebound and growth are anticipated for 2023. Fiverr revealed that a remarkable 78% of companies are turning to freelancers instead of hiring additional staff members.

Technical roles such as software development, statistical analysis, and big data analysis are particularly in high demand. Given the current landscape, businesses are reevaluating their recruitment practices to optimize costs and maximize the benefits of this new work paradigm.

This article aims to explore how to hire freelance developers in 2023. what are the challenges and advantages of hiring freelance software developers. Let’s dive right in!

What is a Freelance Developer?

Freelance software developers are experienced independent development professionals who offer their expertise to companies on a contractual basis. 

They have the flexibility to work remotely from any location with an internet connection. 

Their primary responsibility involves transforming client ideas and requirements into tangible, finished products.

Freelance developers often offer services such as:

Types of Freelance Developers For Hire

There are many types of freelance software developers available in the global market. Here’s a brief overview of some of the most sought-after freelance developers:

Benefits of Hiring Freelance Developers

Hiring freelance software developers brings with it a range of advantages. As a company, you may not enjoy these perks if you have permanent employees. 

Here are some benefits of hiring freelance developers entails:

Benefits of Hiring Freelance Developers

Cost Savings and Reduced Overheads:

Hiring remote freelance developers can significantly decrease your business’s overheads because it eliminates the need for office space and associated maintenance costs. 

Even if you hire a freelancer with higher rates, the overall expenses are still lower compared to maintaining a physical workspace.

Facilitates Networking:

Seasoned freelancers often have an extensive professional network, which offers access to valuable connections. 

It is remarkable how freelancers with vast networks can offer their expertise within your budget. For example, if you require a proficient graphic designer and content writer, they may recommend exceptional resources from their network for your project.

Risk Mitigation:

Many businesses opt to hire remote freelance developers on a project basis, allowing for flexibility and risk mitigation. 

If a freelance programmer fails to meet expectations or fulfil project requirements, employers have the option to terminate the contract without facing the complexities associated with permanent employment. 

This provides businesses with greater control. It also helps minimize the potential risks by leveraging the legal exemptions available for freelancer engagements.

Simplified Hiring Process

Hiring freelance developers is a streamlined and straightforward process. Companies can easily find and hire freelance developers through various online platforms that cater to different project requirements. 

They have the flexibility to choose from a wide range of professionals within their desired budget.

Access to Top Talent

Freelancing attracts highly skilled, specialist developers who have years of industry experience. By making wise choices, you can recruit the best freelance developers

This can bring immense value to your business. Leveraging their expertise can result in remarkable outcomes for your projects and contribute to your overall success

Maintaining Industry-Standard Quality

The growing demand for remote freelance developers has increased the importance of maintaining exceptional quality standards.

Freelancer developers aim to establish a strong reputation in the competitive marketplace by delivering top-notch services.

This commitment to excellence ensures that businesses can consistently meet industry-standard quality, surpass client expectations, and foster enduring partnerships.

By harnessing the expertise and dedication of remote freelance developers, companies can uphold a high level of quality and strengthen their reputation in the industry.

Consider These Factors Before Hiring Freelance Developers

Consider These Factors Before Hiring a Freelance Developer

#1 Geographical Considerations

The rising trend of remote work has made it easier for businesses to tap into a diverse pool of talent across different geographical locations. 

When evaluating remote freelance developers, the following key factors related to their geographical location should be taken into account:

Time Zones

If real-time collaboration is not a necessity, working with freelancers in different time zones can provide the advantage of “around-the-clock” productivity.

This arrangement allows for progress and updates even while you’re offline. However, it’s essential to consider potential challenges, such as delayed bug fixes due to time zone differences.

Cost of Labor

Offshoring software development to countries with lower labor costs can significantly reduce project costs.

However, it is crucial to find developers who possess the required skills and expertise.

Access to Skilled Developers

The digital economy enables businesses to access talented professionals from around the world, breaking the constraints of local talent pools.

With just a few clicks, you can connect with developers who offer the expertise you need. Remember to consider legal and compliance obligations when hiring internationally.

Carefully evaluating these geographical factors will help you find the right freelancers who align with your budget, skill requirements, and operational preferences.

It will also facilitate ensuring a successful collaboration that maximizes efficiency and productivity.

#2 Expertise and Skillset of Freelance Developers

One crucial factor when hiring a freelance developer is assessing their skillset and expertise, along with a portfolio that demonstrates their capabilities. 

For instance, if you require a freelance shopify developer to build an e-commerce website, it is essential to find someone with proven Shopify expertise.

Pro Tip: If you have some technical background, identify the specific skills and technologies your project demands. Create a list of the tech stacks required for its execution.

You don’t need to possess technical skills personally to hire a freelancer. Begin by clarifying your project requirements and researching similar examples online to provide a starting point for discussing your project with freelancers.

Pro Tip: If you’re unsure where to start, utilize niche freelance hiring platforms that offer hiring consultants. These professionals can guide you in determining the type of developer to hire and assist in selecting appropriate tech stacks for your project.

#3 Cultural Fitness of the Freelance Developers

Building a productive working relationship requires compatibility not only with your team but also with you as the client.

Beyond their skills and work ethic, it’s essential to assess if the freelancer aligns with your company’s values, goals, and overall ethos.

Clearly defining your company’s culture is vital to assessing cultural fit. Once you have a clear understanding of your culture, you can ask targeted questions during the interview process to determine if the freelancer’s values and attitudes align with yours.

This evaluation helps ensure collaboration and a shared vision. Ultimately, it helps foster effective communication and seamless integration into your team’s dynamics.

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#4 Effective Communication Skills

Strong communication skills are essential for freelance developers. It facilitates the efficient sharing of ideas and creative concepts within your team. 

Studies have shown that companies with robust internal communication systems experience a significant productivity boost. 

Therefore, hiring a developer who can communicate effectively is crucial for project success. 

Pro Tip: How to assess the candidate’s communication skills? 

Conducting video calls with potential freelancers before making a hiring decision is a smart approach. This allows you to assess their depth of knowledge and critical interpersonal skills. 

Top candidates should be able to articulate ideas and processes clearly, even when explaining complex technical concepts to non-technical team members.

#5 Collaboration and Code Documentation Skills

Collaborative freelancers who excel at working with others can bring added value to your project. 

It is important for freelance developers to document their code effectively, ensuring it can be easily understood by other team members and future developers who may work on it. 

Clear code documentation enables seamless modification and debugging, even if there is a change in developers down the line. 

Pro Tip: When hiring a freelance developer, it is advisable to inquire about their approach to setting up platforms and documenting code to facilitate smooth transitions for future developers who may join the project.

#6 Budget and Timeline Considerations

Establishing a clear project scope and budget is of significant importance when hiring freelance developers. 

By carefully considering your budget and establishing a well-defined timeline, one can effectively manage resources, ensure smooth collaboration with freelancers, and achieve project goals within the desired timeframes.

Below are the factors you must consider:

Setting a Budget

Defining a budget upfront allows for more accurate project cost estimation.

Freelance developer hourly rates vary based on experience, project duration, and complexity. It’s important to consider whether freelancers charge a fixed fee or hourly rates.

By setting a budget early on, you can focus your search on developers who align with your budget.

Pro Tip: While researching budget estimates for similar projects can be helpful, it’s advisable to consult with hiring consultants or freelancers themselves.

Establishing a Timeline

Creating a clear project timeline at the beginning helps to prevent misunderstandings and facilitates effective communication with freelancers.

Breaking down project stages and deliverables enables freelancers to understand your expectations and their involvement throughout the project. 

Pro Tip: If unsure about the project’s duration, seeking guidance from experienced freelancers who have successfully completed similar projects can provide valuable insights and realistic timeline expectations.

#7 Client Testimonials and Feedback

Client testimonials are important in evaluating a freelance developer’s technical expertise and skills. 

These recommendations, whether from trusted sources or reputable companies, offer valuable insights to distinguish exceptional candidates from the rest.

It’s important to note that some developers may not have access to client testimonials due to the confidential nature of their projects. 

In such cases, utilizing developer hiring platforms that rigorously vet freelancers’ skills can provide an alternative means of assessing their quality and competence. 

These platforms can provide comprehensive assessments and ratings to help you gauge the suitability of freelancers for your project.

#8 Clear Contracts and Billing Procedures

It’s important to have clear and well-defined contracts to prevent any potential disputes. Paying attention to the drafting process is crucial to avoiding misunderstandings. Here’s what you need to consider when drafting contracts:

  • Clearly outline the responsibilities of your freelance developers and define the specific terms of their contract.
  • Be explicit about the time requirements, including any specific hours you expect them to be available, and clearly define the payment terms. 
  • Ensure that the billing process is thorough and accurate. 
  • Freelancer invoices should be timely, include relevant information such as project milestones or detailed descriptions of hourly work, and be promptly processed for payment.

If you are using a developer hiring platform, they often provide standard contracts as part of the hiring process. It is essential for both parties to carefully review and understand the terms of this contract.

Pro Tip: When hiring through a platform, ensure that your project’s intellectual property is adequately protected under the standard contract provisions.

Hire Remote Freelance Developers - Challenges

Untitled 1 08

#1 Quality and Ownership Concerns

One of the most common challenges when hiring remote freelance developers is the potential lack of focus on your project, resulting in concerns about work quality and ownership. 

Freelancers often juggle multiple projects simultaneously, which can impact the outcomes.

Choosing a developer solely based on a low hourly rate may lead to compromised work quality. 

It’s crucial to consider the balance between cost and expertise, as some developers may overload themselves, prioritize quantity over quality, and rush through projects.

Even developers charging higher rates can face challenges managing their workload and may not disclose the number of ongoing projects. This ambiguity can affect project timelines and deliverables.

Additionally, there is a risk of freelancers disappearing without communication, potentially leaving your ideas vulnerable to unauthorized use. Copyright protection may not apply in such cases.

Pro Tip: To mitigate these challenges, thorough vetting, open communication, and clear contractual agreements are essential. Establishing expectations, protecting intellectual property, and ensuring accountability throughout the project can help address these concerns.

#2 Vetting and Choice Overload

One of the main challenges in hiring freelance developers is the abundance of choices and the lack of effective vetting processes. 

With a vast talent pool available worldwide, you have the opportunity to hire from anywhere. However, this can quickly become overwhelming as you go through numerous profiles and responses.

Different freelance platforms attract a mix of exceptional and subpar talent. 

Sorting through countless options becomes a time-consuming task. You could either search  manually or go through profiles. 

You could also post a job and receive a flood of candidates, including those who may not meet your requirements.

Either way, wetting the freelancers ultimately falls upon you, requiring careful assessment and evaluation. 

It becomes your responsibility to thoroughly review candidates’ qualifications, skills, portfolios, and work histories to identify the right talent that aligns with your project needs.

Overcoming the Vetting Challenge with CodeNinja

CodeNinja is a renowned global software services company specializing in custom software solutions, data analytics, and AI & cloud technologies. 

If you are looking to hire offshore software developers or outsource software development needs, CodeNinja is the best choice for you. 

With a team of industry-leading software engineers, developers, and coders, they not only build exceptional projects but also offer round-the-clock maintenance and support.

#3 Time Zones Differences.

When collaborating with developers located in different time zones, scheduling meetings and maintaining real-time communication become complex. 

The misalignment in working hours can lead to delays in project progress, as there may be limited overlap for immediate discussions or issue resolution.

For example, if the client is based in North America and hires a developer from Asia, the significant time difference can result in delays in obtaining timely updates or addressing urgent issues. This can impact the overall project timeline and may require careful coordination and planning to ensure efficient communication.

Moreover, asynchronous communication becomes crucial in such scenarios, as it allows developers to work independently and provide updates when their clients are offline. 

However, this can also lead to potential bottlenecks, with longer response times and decreased collaboration due to the inability to have real-time discussions.

To overcome this challenge, establishing clear communication protocols, setting expectations regarding response times, and utilizing project management tools that facilitate collaboration across different time zones can help streamline the workflow. 

Effective planning and proactive communication are key to mitigating the impact of inconsistent time differences and ensuring smooth coordination with freelance software developers.

How Much Do Freelance Developers Make or Charge Per Hour?

Following are the average hourly rates of the different types of best freelance developers.

Developer Type

Developer Average Hourly Rate (USD)

Web Developer


Software Developer


WordPress Developer


iOS Developer


Mobile App Developer


Full Stack Developer


Front-end Developer


Back-end Developer


PHP Developer


Nodejs Developer


Reactjs Developer


Angular Developer


Blockchain Developer


Source: Freelance Developer Hourly Rates [2023] 

How Freelance Developers are Different From Remote Developers?

There is often confusion regarding the distinction between remote developers and freelance developers. Understanding the differences can help clarify the hiring process. 

Here are the key distinctions:

Commitment to Projects:

Remote developers can be integrated into your in-house team, focusing exclusively on the project at hand.

In contrast, freelancers typically work on multiple projects simultaneously, dividing their attention and availability.


When hiring remote developers from a reputable organization, you benefit from a signed non-disclosure agreement, ensuring confidentiality and job security.

Freelancers, on the other hand, are independent contractors, placing the responsibility of security and protection on the client.

Responsibility and Accountability:

Remote developers are dedicated to delivering high-quality work that aligns with the client’s requirements. They take responsibility for the project’s success and provide ongoing support.

Freelancers, once they have completed their work, may not feel as accountable for the project’s long-term success

Collaboration and Availability:

Remote developers operate within defined working hours, allowing for seamless collaboration and timely discussions.

In contrast, freelancers often have flexible schedules and may not adhere to fixed working hours, making coordination more challenging.

How to Hire Freelance Developers? Step-By-Step Process

hire freelance developers - step by step process

Step #1: Create A Well-crafted Job Description

Having a well-crafted job description is crucial to hiring freelance developers. It’s a chance for you to specify the technical skills and proficiencies you expect from applicants. Here’s what it must include:

  1. Position title
  2. Skills and expertise required
  3. Relevant experience required
  4. Description of the role and responsibilities
  5. Mention the mode of work as remote

Step #2: Leverage Remote Platforms And Job Portals

To effectively reach remote job seekers, it’s important to leverage remote job portals and platforms that cater specifically to this audience.

These platforms typically have databases of potential candidates and will search for suitable matches based on your requirements. Some platforms even offer additional assistance in finding the perfect remote worker for your project.

 Here’s what you need to do:

  1. Begin by conducting a thorough analysis of your project requirements and the specific skills and qualifications you’re seeking in an ideal candidate. 
  2. Craft an advertisement that clearly communicates your requirements and key points about the job.
  3. Explore various remote job portals to gain insights into their processes and candidate selection methods. 
  4. Take the time to review freelance developers’ profiles and assess their suitability for your project.
  5. Choose a remote job platform that aligns with your needs, create an account, and post your job advertisement.

Step #3: Screening and Technical Assessment

Once you have assessed the candidate’s compatibility through the initial screening, it is crucial to conduct a technical assessment during the hiring process for freelance developers. 

Tailor the technical assessment based on the specific position offered to the candidate. 

For example, if you are hiring a freelance software developer, include questions related to databases, data structures, computer networking, and programming languages. 

Similarly, for freelance web developers, focus on frontend and backend technologies, as well as relevant tools and programming languages.

By incorporating technical assessments, you can ensure a comprehensive evaluation of the candidate’s qualifications and suitability for the freelance developer role.

Step #4 Assessing Communication and Teamwork Skills

After compiling a list of potential candidates who meet your project requirements, it’s essential to evaluate their skills as remote developers. 

This assessment will help ensure their profile and capabilities align with your project needs. In addition to conducting technical interviews, consider the following aspects of a candidate’s profile:

  1. Digital Communication Skills: Assess their proficiency in digital communication and determine which platforms they prefer for remote collaboration.
  2. Platform Compatibility: Verify if the candidate is comfortable using the specific platform you plan to utilize for remote work, ensuring smooth communication and collaboration.
  3. Familiarity with Remote Tools: Evaluate their level of comfort with remote tools commonly used for remote work, such as project management software, video conferencing platforms, and communication tools.
  4. Flexibility for Shift Work: Determine whether the candidate is open to working in different shifts, as some remote projects may require collaboration across different time zones.

By evaluating these factors, you can gain valuable insights into a candidate’s ability to effectively work remotely and collaborate with your team.

Where to Find Freelance Developers

If you are looking to find freelance developers, we’ve got you covered with some best sites for freelance developers. Let’s have a look at the list:

#1 Toptal:

It is a renowned platform that connects clients with a highly curated network of exceptional freelance designers, developers, and financial experts. 

If you’re seeking the best talent in their respective fields, Toptal is the ideal platform as it handpicks individuals who belong to the top 3% of their profession. 

A notable advantage for clients is the dedicated account manager provided by Toptal, who guides them throughout the freelancer engagement process.

Here’s how it works:

  1. Clients begin by submitting a detailed project request on the Toptal website.
  2. Toptal representatives thoroughly review the project request and engage in in-depth discussions with the client to gain a comprehensive understanding of their needs.
  3. The company employs an exceptional vetting process to select only the most exceptional freelancers, ensuring top-tier talent is made available to clients.
  4. Once selected, a freelancer is matched with the client based on the specific project requirements.
  5. The trial period, project management, and communication commence promptly.
  6. Upon project completion, accurate billing and payment processes are carried out, ensuring transparency and fairness for both the client and the freelancer.

#2 Stack Overflow Talent

Stack Overflow Talent is an esteemed online tech job board that is closely associated with Stack Overflow, a thriving online community for developers. 

It primarily focuses on providing job posting and employer branding solutions. With its immense popularity, being one of the top 50 most visited websites worldwide, and attracting over 100 million monthly visitors and 50 million developers, Stack Overflow Talent is an ideal platform to find freelance software developers, both locally and globally.

Here’s how it works:

  1. Employers begin by posting job listings on the Stack Overflow Talent job board.
  2. The platform offers comprehensive search functions, enabling employers to search for potential candidates with specific technical skills.
  3. Employers have the opportunity to showcase their company culture, mission, and values in the job postings, enhancing their employer branding and attracting potential candidates.
  4. Stack Overflow Talent provides customized recruiting solutions tailored to meet the hiring needs of businesses of all sizes.

#3 Flexiple

Flexiple is a highly distinctive tech-talent marketplace that operates with an invite-only network, connecting top developers and designers with businesses to create exceptional software products. 

The platform follows a rigorous selection process to onboard freelance software developers, ensuring only the best talents are available for collaboration.

Here’s how Flexiple works:

  • Share your hiring challenge: Begin by describing your specific hiring needs and challenges to the Flexiple team.
  • Choose from recommendations: Based on your requirements, Flexiple provides curated recommendations of developers and designers who are well-suited to your project.
  • Build and grow your product: Collaborate with the selected talent to build and grow your software product, leveraging their expertise and skills.

Freelance Developers Salary in 2023

The rise in demand for freelance developers has led to a significant increase in their salaries, making it an attractive option for many professionals seeking flexible work arrangements.

Here is what the latest data and figures show:

freelance developers salary
Cost of Freelance Developers by World Region - Source: Freelance Developers Cost Around the World (2023)

It’s important to note that these figures are indicative and can vary based on factors such as skills, experience, location, and the specific nature of the projects undertaken by freelance developers.

Top 10 Most Expensive Countries For Hiring Freelance Developers

Australia and Switzerland stand out with the highest average hourly rates for developers among the countries surveyed. This highlights the recognition and value placed on the skills and expertise of developers in these two countries

Top 10 Most Expensive Countries For Freelancing
Source: Freelance Developers Cost Around the World (2023)

The higher average hourly rates in Australia and Switzerland indicate a competitive market and reflect the quality of work and professionalism exhibited by developers in these regions.

Top 10 Least Expensive Countries For Hiring Freelance Developers

When it comes to average rates for freelance developers, Pakistan and Ukraine stand out as countries with the lowest rates among those with a substantial number of available developers.

Top 10 Least Expensive Countries For Freelancing
Source: Freelance Developers Cost Around the World (2023)

Compared to countries like Australia and Switzerland, the rates in Pakistan and Ukraine are approximately 40% lower. This makes them more cost-effective options for businesses seeking freelance development services.

How CodeNinja Can Help You in Hiring Best Freelance Developers

CodeNinja is a global software services company, dedicated to working with the best talent in the software development outsourcing industry.

Our team consists of the top 1% of professionals. We specialize in bespoke software solutions, Data Analytics, and AI & Cloud, providing startups with access to a global talent pool.

Through a rigorous hiring process, we carefully select developers who possess the latest certifications and expertise in the industry.

This commitment allows us to provide fully customizable offshore development services that cater to your specific requirements.

With our certified offshore developers, we understand the pain points of your project and strive to deliver tailored solutions that meet your needs perfectly.

Cooperation Models for Hiring Freelance Developers - CodeNinja

At CodeNinja, we offer these outsourcing models to cater to various project requirements, ensuring the right fit for your specific needs. Our goal is to provide flexible and effective solutions for successful software development projects.

Hiring Models codeninja offers

Staff Augmentation:

  • Hire resources for specific projects to address business objectives.
  • Increase your organization’s resource capacity.
  • Maintain direct control over the hired resources.
  • Well-suited for short-term projects.
  • Offers an opportunity to test resources before moving to a dedicated model.

Dedicated Development Teams:

  • Functions as an extension of your in-house team.
  • Retain direct control and management of the dedicated team.
  • Ideal for long-term and complex projects.
  • Emphasizes agile working methodology for flexibility and adaptability.

Project-Based Model:

  • Partner with a company to manage the entire project lifecycle, from development to execution.
  • The partnering company oversees the project and delivers the final product.
  • This model is suitable for projects with well-defined scopes.
  • Business models include time and material, as well as fixed pricing.

Whether you need assistance in jumpstarting your project or require ongoing software development services, our talented offshore developers are equipped to handle projects of any size, quality, and complexity.


Businesses are increasingly recognizing the advantages of hiring freelance developers over traditional in-house employees, as it offers a range of benefits for their operations and projects.

However, hiring an experienced and dedicated software developer can be a tough job.

CodeNinja provides clients with the best freelance developers,  software engineers, programmers, coders, experienced in building a variety of software products and solutions. 

Zobaria Asma

Technical Content Writer

Zobaria is a Technical Content Writer at CodeNinja – scaling businesses in the SaaS, Quick Commerce, Food-tech, Data Analytics, Healthcare, Ed-Tech sectors through SEO & Content Marketing.  For the last 5+ years, she’s been working with both local and international marketing agencies.

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